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Embassy Suites by Hilton Oklahoma City Will Rogers Airport

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Meetings and events

We have 12,000 sq. ft. of flexible event space, including the 500-person Regency Ballroom. Catering is available from our executive chef, and planning professionals are available to help with any queries.

  • Total event space
    10,008sq. ft.
  • Largest room setup
    5,940sq. ft.
  • Meeting rooms
  • Guest rooms

Capacity chart

Chart displays number of guests per room layout.

Event Room NameBanquetConferenceSquareReceptionSchool RoomTheatreU-Shape
Regency BallroomSquare Feet: 5,940480--500300600-
Regency Ballroom DSquare Feet: 1,485480--500300600-
Regency Ballroom ASquare Feet: 1,485480--500300600-
Regency Ballroom BSquare Feet: 1,48510045-1257515045
Regency Ballroom CSquare Feet: 1,48510045-1257515045
Pre ConveneSquare Feet: 1,47410030251505010025
Meeting Room IVSquare Feet: 1,14470---4875-
Conference IIISquare Feet: 7043024--285020
Hospitality Suite IISquare Feet: 4082414-----
Hospitality Suite ISquare Feet: 3722414-----
Conference ISquare Feet: 3682016--1225-
Conference IISquare Feet: 368201212--2510
Hospitality Suite 202Square Feet: 416-8-----
Executive Board RoomSquare Feet: 288-12-----


We have a flexible ballroom for up to 600 guests, and we provide an experienced wedding team and executive chef. Our packages include A/V rentals, customizable menus, and a honeymoon suite.

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Wedding Reception Table