Hilton Accounting and Finance Services
Process to Pay Supplier Netherlands Requirements
This document outlines invoicing requirements that should be followed by Hilton’s suppliers of goods and/or services to the below-listed Hotels in the Netherlands to ensure that suppliers receive payment for such goods and/or services in accordance with the payment terms under their contract with Hilton. Failure to adhere to these requirements may lead to a delay in payment.
Guidance for submitting invoices
For PO invoices quote the Hilton Purchase Order number containing 5 letters and 7-digit number provided at point of order, or if not provided the name of the Hilton Representative who placed the order.
One .pdf attachment per invoice (together with any supporting document). Excel invoice format is not acceptable
Multiple invoices in a single .pdf attachment will be rejected
Preferably 1 purchase Order per invoice
Contact details for Supplier inquiries
By e-mail - ap_invoice_enquiry_nl@hilton.com
Call the Helpdesk - +31 800 023 5303
Additional Information for Suppliers in the Netherlands
Invoices or credit notes for the Netherlands must comply with Tax Administration of the Netherlands guidelines and must contain (as applicable):
the name and address of the supplier
the VAT identification number of the supplier
Dutch Business Register number (KVK-number) if available
the customer's name and address
the invoice number
the invoice date
VAT amount
the date on which the goods or services were supplied
the quality and type of goods supplied
Invoices must be numbered sequentially. The supplier must rectify invoices that are not numbered. This is particularly important for VAT purposes: if supplier’s invoices do not meet the requirements, the buyer will not be entitled to a VAT deduction.
If goods or services are provided to another EU country, supplier must also indicate the customer’s VAT identification number.
Further details can be found here - https://business.gov.nl/regulation/vat/
Appendix A - Acceptable Hotel Owner entity and property Names that must appear on supplier invoices and credit notes.
Netherlands Properties
| HOTEL ADDRESS FOR INVOICE | DELIVERY DETAILS | FOR INVOICE SUBMISSION | ||||
|---|---|---|---|---|---|---|
| Owner entity name | Hotel name | Hotel address | Delivery address | Delivery hours | Email address | |
| Hilton International Nederland BV | Hilton Amsterdam | Apollolaan 138 1077 BG | Breitnerstraat 2 1077 BL Amsterdam | 8:00 am and 12:00 pm | AMSHI.PTP.Invoices@EU.hilton.com | |
| Hotel Maatschappij Schiphol BV | Waldorf Astoria Amsterdam | Herengracht 542-556 1017 CG | Keizersgracht 679 1017 DW Amsterdam | 8:00 am and 1:00 pm | AMSWA.PTP.Invoices@EU.hilton.com | |
| FS NL Hilton Rotterdam OpCo 19 BV | Hilton Rotterdam | Weena 10 3012 CM | Weena 10 3012 CM Rotterdam | 8:00 am and 12:00 pm | RTMHI.PTP.Invoices@EU.hilton.com | |
| Residence Royal Parc Soest B.V. | DoubleTree by Hilton Royal Parc Soestduinen | Van Weerden Poelmanweg 4-6 3768 MN | Van Weerden Poelmanweg 4-6 3768 MN Soestduinen | 8:00 am and 12:00 pm | SPLSO.PTP.Invoices@EU.hilton.com | |
| Exploitatie Hotel Zeestraat Den Haag B.V. | Hilton The Hague | Zeestraat 35 2518 AA | Zeestraat 35 2518 AA The Hague | 8:00 am and 12:00 pm | AMSHH.PTP.Invoices@EU.hilton.com | |
| Wisdom Property NL II B.V. | DoubleTree By Hilton Amsterdam Centraal Station | Oosterdoksstraat 4 1011 DK | Oosterdoksstraat 4 1011 DK Amsterdam | 8:00 am and 12:00 pm | AMSCS.PTP.Invoices@EU.hilton.com |