Plan an event with Hilton
New to event planning? Learn the basics here. Start with our handy event-planning tips, learn how to book room blocks and meeting rooms, and get familiar with commonly-used event terminology.
Event planning basics for beginners
What kind of event will you be hosting? Estimate how many attendees you plan to host and choose a few options for dates and locations. Will guests be staying overnight, and for how long?
Food and beverage
What meals do you want to provide, and how should they be served? Consider the dietary needs and preferences of your attendees – some people may not drink alcohol, while others may be allergic to certain foods.
Technology needs may include audiovisual equipment such as microphones, speakers, projectors, and screens. If you're hosting a hybrid event or streaming, you'll need a fast and secure connection and a strong WiFi signal for your attendees.
Before you book
Check out the floor plans and capacity charts on the hotel's website. If you're planning from out of town, the hotel should be able to provide photos or video of the venue. To get a better idea of what spaces you'll need and when, create a basic outline of your event-day agenda.
Check your billing information and Hilton Honors details. Make sure you understand the guarantee, cancellation, and attrition policies in your contract and the hotel's gratuity and service charge policies. Don't hesitate to ask questions – after all, your banquet event order is a legal document!
LightStay measures our hotels’ environmental and social impact by tracking water and energy, volunteer hours, donations, and other ways we can make a difference. We can suggest ways to reduce your event's carbon footprint. Ask your hotel event manager to run a LightStay Event Impact Calculator to estimate the carbon emissions, energy use, water, and waste associated with your event.
Gather your group
Get together better with easy-to-use online tools for booking rooms and event spaces.
Hilton EventReady Playbook
Designed with Event Planners in mind, the EventReady Playbook provides expert guidance, inspiration, and solutions for creating engaging, safe, and socially responsible events.
Event planning glossary
Understanding these event industry terms and phrases will help you plan with confidence.
Offers unforgettable experiences at iconic destinations around the world.
LXR Hotels & Resorts
A luxury collection of distinctive hotels and resorts offering singular service and local experiences.
Conrad Hotels & Resorts
Offers smart luxury travelers inspiring connections and intuitive service in a world of style.
Canopy by Hilton
Energizing neighborhood hotels with thoughtful extras, creating a positive stay.
Signia by Hilton
Premier Meetings & Events hotels in highly sought-after urban and resort destinations.
Hilton Hotels & Resorts
The global leader in hospitality.
Curio Collection by Hilton
A collection of unique hotels, each with its own history and character in cities across the globe.
DoubleTree by Hilton
Warm. Comfortable. Friendly. Providing true upscale comfort to today's business and leisure travelers.
Tapestry by Hilton
Weaving an independent, original spirit into every stay, with Hilton reliability.
Embassy Suites by Hilton
Relaxed, upscale environment with all-suite locations in the U.S., Canada and Latin America.
Tempo by Hilton
An approachable lifestyle hotel that is thoughtfully designed, uplifting, and within reach
Motto by Hilton
Motto offers a micro-hotel with an urban vibe in prime global locations.
Hilton Garden Inn
Hilton Garden Inn is the laid-back sophisticated brand offering heartfelt service and award-winning amenities.
Hampton by Hilton
From the signature bed to friendly service, every moment is crafted to bring a smile to our guest's face.
Tru by Hilton
A game-changing brand that's simplified, spirited, and grounded in value for guests with a zest for life.
Spark by Hilton
Practically inspired. Simply delightful. A budget-friendly stay offering the best of everything you need, done just the way you want.
Homewood Suites by Hilton
Whether you stay 2 nights or 2 weeks, Homewood Suites delivers the comforts of home with the added conveniences of a hotel.
Home2 Suites by Hilton
Offering flexible room configurations and inspired amenities for our guests.
Hilton Grand Vacations
Offering spacious studios to multi-bedroom suites in the most celebrated vacation destinations