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Plan an Event with Hilton

New to event planning? Learn the basics here. Start with our handy event-planning tips, learn how to book room blocks and meeting rooms, and get familiar with commonly-used event terminology.

Event Planning Basics for Beginners

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Getting Started

What kind of event will you be hosting? Estimate how many attendees you plan to host and choose a few options for dates and locations. Will guests be staying overnight, and for how long?

Food and Beverage

What meals do you want to provide, and how should they be served? Consider the dietary needs and preferences of your attendees – some people may not drink alcohol, while others may be allergic to certain foods.


Technology needs may include audiovisual equipment such as microphones, speakers, projectors, and screens. If you're hosting a hybrid event or streaming, you'll need a fast and secure connection and a strong WiFi signal for your attendees.

Before You Book

Check out the floor plans and capacity charts on the hotel's website. If you're planning from out of town, the hotel should be able to provide photos or video of the venue. To get a better idea of what spaces you'll need and when, create a basic outline of your event-day agenda.

Your Contract

Check your billing information and Hilton Honors details. Make sure you understand the guarantee, cancellation, and attrition policies in your contract and the hotel's gratuity and service charge policies. Don't hesitate to ask questions – after all, your banquet event order is a legal document!

Gather Your Group

Get together better with easy-to-use online tools for booking rooms and event spaces.

Hilton EventReady Playbook

Designed with Event Planners in mind, the EventReady Playbook provides expert guidance, inspiration, and solutions for creating engaging, safe, and socially responsible events.
Explore the EventReady Playbook

Event Planning Glossary

Understanding these event industry terms and phrases will help you plan with confidence.

Need Help? Contact Your Hilton Worldwide Sales Representative, Email, or Call 1-800-321-3232.

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